Microsoft Outlook (E-mails & Calendar)

Pierre-Yves Vasener — Fri, 02 Dec 2022 16:45:19 +0000

Outlook is the Microsoft email application that is free to use for all ��ƬCommunity members.

Features

Get started – Learn basic tasks to accomplish with Outlook.
Set up and customize your inbox.
Write and send an email.
Manage your emails - Learn how to send an automatic reply or delete redundant messages.
Organize your inbox - Set up reminders, create folders and rules so that certain messages are automatically put in a folder when your receive them.
Make the most of your calendar - Create new meetings, set up an automatic out-of-office message, assign color categories to your events.

Training Resources

Frequently Asked Questions

What is my ��Ƭemail address?

Your primary email address is composed of your NetID + @aup.edu (NetIDaup.edu) and it has the same password as your NetID. Besides, anyone can email you typing your firstname.lastnameaup.edu, your alternative email address.

If you're a student

Your primary email address is therefore the letter 'a' followed by your student number + @aup.edu (ex: a123456aup.edu)
Your alternative email address looks like sarah.wallaceaup.edu.

If you're a faculty or staff member

Your primary email address is therefore the initial of your first name followed by your last name + @aup.edu (ex: dsmithaup.edu) 
Your alternative email address looks like david.smithaup.edu.

How to log in to my ��Ƭemail account?

First time logging in, you'll need to set up the MFA. Please follow the instructions on this page.
Go to https://www.office.com/
Sign in if needed with your primary ��Ƭemail address:
- For students: the letter 'a' followed by your student number + @aup.edu (ex: a123456aup.edu)
-  For faculty and staff members: the initial of your first name followed by your last name + @aup.edu (ex: dsmithaup.edu)

You will be prompted to enter the two digit verification by the MFA

Make sure to have your phone ready to enter the two-digit code the MFA will prompt you to verify in order to access your e-mail.

Can I use my personal email address instead of my ��Ƭaddress?

Your ��Ƭemail account cannot be forwarded to an external address. You have to use your ��Ƭemail address when conducting university business because important messages from the university are often only sent by email. Only the messages related to your ��ƬNetID maintenance and password reset will be sent to your personal address.

Also, the IT department will use this address to keep you informed of application updates, warnings, training and other technical information. Please check your ��Ƭemail on a regular basis to keep in touch with your ��Ƭfellow students, colleagues, faculty and staff.

How do I schedule a Teams meeting from Outlook?

Go to https://www.office.com/ using your web browser
Click on the Outlook icon
Go to your calendar

Double click on the day and hour you wish to set up a meeting with your class. You can also repeat it for several days of the week with the "Repeat" option.

Give a title to your meeting (ex: Class)
Put the class code in the section “Invite attendees” (ex: cm1005) or individually add students.
It is important to select “Teams meeting” in the dropdown menu on the right (next to the room/location field)
Your students will automatically receive an email with the same link to click on.

Where can I find the training page for Outlook?

Here is the link to Microsoft's training page on how to use Outlook on PC, Mac, Phone and on the web.

To fully master Microsoft Outlook, visit this page on LinkedIn Learning.

Knowledge Base Articles

Title	Type
Adding a Shared Mailbox in Outlook	How-to

DESKTOP AND MOBILE

For the best experience, we recommend using the Outlook app:

Log in to https://www.office.com/ with your ��Ƭemail address and password. Click the top right button "Install Office" to download the desktop application.
Mobile apps are available for iOS, Android, and Windows Phone 10 from their respective app stores.

ON THE WEB

Log in to https://www.office.com/ with your ��Ƭemail address and password.
Click Outlook to launch the application.

Access your ��Ƭmailbox